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The Empowered Educator

Inspiring ideas, training and resources for early learning.

A Day in the life of a Mum and Home Educator…..and 10 Strategies to Stay Sane!

by The Empowered Educator 3 Comments

When I first went back to work as an educator running a registered child care service from home I knew it was going to be a tough transition after I had been fortunate enough to spend the first few years at home after their birth with just my twins. And I was right. It has been. It still is and I continue to try new strategies every day to ensure I’m not going to regret my decision!

I know I’m probably not the only educator working from home, looking after their own children and family and struggling with keeping on top of everything so I thought I would share what a typical day looks like for me during the week and also a few tips to help you keep sane…or at least not barking mad and crying at the end of every day ๐Ÿ˜‰
If you don’t like rhythms and routines then it is probably not much point you reading on because I really like routine and I find children respond well to a routine too. So obviously, much of my day is based around flexible but steady rhythms and routines.

Here’s how a typical day in the life of educator & Mum looks like for me….

10 Tips to keep sane working from home as an educator and a day in the life of one Mum - Mummy Musings and Mayhem

 

5.45 – 6.00 

Up for a cuppa before everyone else in the family descends upon me. Get dressed.

6.00 -6.30 Put the dog down in his fenced ‘day yard’ away from the day care kids which is actually still a huge area don’t worry!

Do a sweep of yard, get rid of any dog poop, check no snakes or other hazards around, pick up toys I missed when packing up that have now been chewed by ‘cute’ dog.
Sweep and tidy sign in area on back verandah, organise sign in folders ready for parents, put children’s names onto the bag hooks (I use velcro to change each day).
Set up dining area for early arrivals (if I haven’t done it before bed previous night)

6.30-7.00 Greet first day care child.

Greet my own children if they have lasted in bedrooms until 6.30!
Organise breakfast for everyone (except me apparently).
Finish making the twins lunches, tidy kitchen. Do 1st lot of dishes for the day.
Set up activity areas/tables in the main lounge area and on the back verandah.
Wipe over bathroom and toilet quickly.
Put on a load of washing
7.00 – 9.00
Free play for the children indoors and on verandah while everyone arriving. Chat to parents.
Check all lunches and drink bottles are in fridge.
Take nappies out of bags, name and store in nappy change area.
Set up nappy change table with the portable basket of wipes, spray and gloves (gets hung up on back of door each night out of the way).
Prepare craft materials, paint, playdough etc for the day according to program.
Prepare morning tea – on plates for toddlers, placemats for everyone, lunchboxes ready for older children to collect, chook scrap and rubbish bins on the table.
 
9.30 – 10.00
First round of nappy changes (unless needed beforehand obviously)
Toileting and hands washed, story and song to transition
Morning tea at tables inside or if a nice day sometimes outside. Chat with the kids about our day ahead.
10.00-11.30 (in Winter months – Summer we go outside first and then come in when getting too hot)
Outside/inside Play incorporating free play, messy activities, music, dance and group games.
Set up tables and areas outside according to programming
Supervise and participate in craft and sensory activities.
Pack up yard with children “ready for play in the afternoon” Craft/messy materials put away to be cleaned later by me.
 
11.30-12.00
Story/Game/Song/Intentional teaching activity
Lunch
Prepare bottles
Change nappies
Make up stretcher beds in lounge with sheets/pillows/blankets/comfort items
Relaxation/lullaby music on
Children transition to rest time with story on their bed
12.00 – 12.30 (often later though if older kids)
Help everyone onto beds with story, tuck in.
Clean kitchen and eating area while children reading (still in sight)
Wipe down tables, chairs, sweep floors.
12.30 – 2.30 (If everyone goes to sleep!)
Tidy nappy change/bathroom. Wipe over. Tidy bag area and verandah. Get shoes and hats ready to go near bags.
Set up quiet activities for afternoon on verandah or in dining room area (separate to lounge which is closed in afternoons after rest)
Resettle any stirrers, wash lunch dishes, rinse bottles and put into child bags.
Sit at computer with lunch to write up parent communication sheets, load photos from the morning onto computer, transfer some photos into child folders (on computer) ready for writing up obs/future planning on weekends
2.30ish – 3.30
Transition to wake up, children help me to pull off sheets, put into their pillowcases and clip their name on ready for another day.
Free play and stories as everyone wakes up in dining room or on verandah.
Spray beds and give quick wipe down, pack away after airing.
Tidy lounge and toy baskets/shelves and then close door to that area
3.30 – 4.00
Children help to pack away toys and activities inside. Song or story to transition.
Nappy changes, shoes on, hats on, sunscreen on, jumpers on if cold then outside.
Afternoon tea and chat outside at tables
Free play outside
Begin to pack away smaller toys and sandpit while children are playing.
Wipe down afternoon tea table/chairs, pack lunchboxes into bags, check artwork and all belongings are in bags. Get sign in folders ready for parents
Pack up verandah area (unless raining), put gate across so no more play in that area and it remains ready for next day.
4.00 – 5.00
Outside Play, greet parents.
Main lounge play area and verandah play area now closed.
Children leave, Service closes doors. Empty rubbish bins, finish packing up outside.
Quick vacumn of play areas and bathroom. Mop if needed. Final tidy of toys and sign in area.
If my girls are at preschool that day I go now to pick them up.5.00-6.00
Get dinner on for my family (if I didn’t start it at rest time)
Bring in washing and dump in bedroom out of sight to fold and put away later
Bath and dress my twins ready for bed.
Feed dog – ideally also walk but doesn’t happen everyday in reality.6.00-6.30Dinner with the girls, Daddy often not home yet so I often wait until later, we eat as a family on weekends though.
Bedtime routine…cup milk, clean teeth, stories

7.00-8.00

Get girls into bed and lights out….and in a perfect world all would now be silent although it doesn’t happen often!

Clean up kitchen, sweep floors. Wash craft materials from the day.
Wash any mouthed toys, quick wipe over of others.
Eat dinner if I didn’t have it with the twins. Try not to think about paperwork and jobs that still need to be done while I watch a little TV. Fold washing…there is always a basket…always!
8.00-9.30ish
Sit down at computer to finish off parent communication sheets and email through.
Catch up on FDC paperwork….might be obs, photo collages, prep for the next day’s program or invoices and receipts.
Set up mat in dining room ready with activities for early children.
Make my girls lunchboxes up and pack bags for the next day.
Anytime after the above is all finished and if I can still keep my eyes open is now blogging time. Social media, organising and editing photos, researching and writing content for a new blog post.
 
Ideally in bed by midnight!
I have pretty long days during the week but they would be a lot harder if I hadn’t begun to use a few little tricks and strategies. Thanks to staying organised I am able to at least appear awake and sane to the wider public ๐Ÿ˜‰

If you are struggling to combine work as an educator and being a Mum then perhaps some of these tips and strategies might help you too!

 
10 Tips to keep sane working from home as an educator and a day in the life of one Mum - Mummy Musings and Mayhem

Think about your service setup

Think carefully about setting up the entry/sign in area for your service before you begin. Can you find a space that doesn’t mean parents will be walking through your whole house every morning and afternoon? If not can you work on making something more suitable.

I have been able to use my side gate which enters into my backyard and then up to the back verandah where I have my sign in area. It involved a little extra expense and outlay this way but it saves me so much time and allows my own family more privacy when they are here so it was well worth it.

I know It is extra effort to start with but it will really pay off when you have people arriving morning and night. It doesn’t need to be a desk or fancy space, something portable will work well too!

Remember It’s Your Business

Learn to be assertive, you might love children but you also have to be confident to run your business the way you need to.

Be clear in your parent interviews and as issues arrive deal with them, don’t let things fester and become a major stress for you or the parent.

Fees need to be paid on time, sick children need to be sent home, lunches provided need to be suitable and children need to be picked up and dropped off on time….not earlier or later.

Start as you mean to go on in your service. Clear written expectations and requirements of your service will go a long way toward ensuring you don’t feel taken advantage off or powerless in your own business. Don’t try to be everyone’s friend.

You can be assertive without being rude, it can be scary at first but it is an essential part of being a home educator.

Rhythm and Routine

Set your own routine and rhythm for the child care days and stick to it. You will appreciate knowing what is happening when and the children will respond to it too. It makes it easier to plan your activities for the day and also ensure your own family chores and activities are able to be included too.

Just because you have a routine doesn’t mean you can’t be flexible….the key is being able to achieve the things you need to but also being able to incorporate something more or less according to how you and the children are feeling that day.

If you have a regular rest time explain to parents you would prefer children aren’t dropped off or picked up during this timeframe unless absolutely necessary. I have a sign that goes on my front door to let visitors/couriers know that children are sleeping so to please be considerate and knock quietly. It works too!

If you do a school run or regular outing then make sure you are clear that children need to be dropped off before a certain time or the parent will have to wait or come find you.

Routine and rhythm….it’s there for a reason, it will make your life easier so ensure you communicate it to your families in care as well as your own family. Make a visual chart to display or send details home in a newsletter for those parents who are too rushed to read things during drop off/pick up times.

Money v Sanity

 

Think carefully about your opening and closing times to ensure you can spend some time with your own children by themselves and also hopefully have some time for you!

Money is good (and necessary obviously) but not at the expense of your family or own health and sanity. Your children and loved ones are important too and remember that they are sharing your time and their house!

I have seen a lot of educators burn out quickly over the years because they try to offer to much….transport, food, early opening, late closing, night work, weekend work. Yes you can earn a lot this way and I know many are trying to maintain a flexible service for parents and also compete with long day care centres but I firmly believe you really need to consider whether long hours and the extra out of hours work is really going to be worth the money in the end.

Don’t let yourself be taken advantage of or fall into the trap of thinking you can’t cut back your hours or drop a day once you are open.You can say no to parents or advise you need to alter their hours due to family commitments.

Like all good businesses you need to constantly evaluate the service you can offer and what ultimately works for you as the service provider….not what you think everyone else needs.

Love your Zones

No not those zones people, I’m talking about the child friendly zones and spaces within your home!

Having zones in your care area allows you to close off and clean up at certain times of day. This would be the strategy that works the best for me!

I use my home for child care but have broken it up into 3 main ‘zones’. I have the lounge room which is the main play area, the dining/kitchen area and then the back verandah/sign in area.

10 Tips to keep sane working from home as an educator and a day in the life of one Mum - Mummy Musings and Mayhem
10 Tips to keep sane working from home as an educator and a day in the life of one Mum - Mummy Musings and Mayhem
10 Tips to keep sane working from home as an educator and a day in the life of one Mum - Mummy Musings and Mayhem

At certain times of the day I close off particular zones to help me cut down on the amount of time I am tidying and cleaning when the children have left for the day. I have the door to the lounge area closed until around 7.30/8am otherwise the early kids have played with everything before the later children even arrive. In the afternoons I tidy this area with the children after rest time and then close it off as we head to nappy changes and afternoon tea.

As we finish afternoon tea we head to the verandah area to pack our bags, get shoes and hats on and then off for a play outside. As they play I pack away the verandah area and then pull a little gate across that signals this area is now closed for the day. I also close the door to the dining area (which comes off the verandah) so that just leaves my sign in area, toilet/nappy change area and the backyard for play until pickup time.

Obviously everyone will have a different setup and core hours so this may not work for you but if you can do something similar it is so worth it! I came up with this strategy about 6 months ago after getting down about how much time I was having to spend packing up after the kids left. It also works well for stopping siblings pulling everything back out at pick up time! When a door or gate is closed at my place….it’s closed!

Even if you can just make one zone you are able to shut off in the afternoon that might save you some time. I must say this system works better on the days my own girls aren’t in care with me ๐Ÿ˜‰

If you would like some ideas on setting up areas in your home for day care or just play you might find the post below helpful….

Setting up Playspaces for Home Daycare - Mummy Musings and Mayhem           Creating play spaces in your home

 

Cleaning

 

Yes I know all the cleaning is a pain in the behind but the way I get on top of it now is to forget about the system I use to have of 1 big clean on the weekend (when it was just us) and instead incorporate a ‘little clean’ each day.

There are things you will do each afternoon or morning before care starts but don’t go overboard. I don’t mop everyday, I live in a home not a sterile environment. I sweep after meal times and then give the carpets and floors a quick once over with the vacumn each afternoon if I think it needs it…not just because ‘I probably should’. I keep a spray bottle in the bathroom and give the surfaces a quick wipe over using spray with paper towel, takes 2 minutes and is all that is required. There is no need to disinfect the life out of everything.

One day out of the week I give the toilet/bathrooms a thorough clean. On another day I might dust, on another I do the windows, on another it’s the shelves, on another its the blocks and large toys….you get the picture.

I don’t wash bedding everyday. I have enough sheets, blankets and pillows forall the children in my care and I peg a name card to them so I can reuse if they come a few days in the week.

It’s part of my routine to do a couple of cleaning jobs each afternoon or morning but by doing little often it doesn’t seem so overwhelming!

I choose to have a large outdoor area so unfortunately weekends are often spent mowing, rearranging and gardening but I usually like this part…well mostly…well it’s better than the cleaning inside anyway ๐Ÿ˜‰

Parent Communication

I do a lot of parent communication but I don’t waste time printing and handing things out. I spend 10 minutes at the end of the day or night and email through to parents.

I also email invoices, receipts and other paperwork so that they can complete anything that needs signing before the next care day. Saves me organising it all when they arrive and the kids want my attention!

I also encourage communication after hours by email or at night I have my answering machine on and they always know to leave a message. I only call back if it is urgent or regarding care for the next day. I don’t need to be on call at all times and neither do you!

If you want to see some of my ideas for parent communication you can click on the photo below for a post with more information.

Strategies for family communication and engagement in child care environments - Mummy Musings and Mayhem

Make Packing up Easy

Clearly labelled baskets, tubs, shelves, drawers etc and defined spaces  make it easier to get kids to help keep areas tidy. I like to involve the children in the routine of packing up and they understand that this is a transition that signals the beginning of another stage in the day.Get into the habit of regular pack away times and involving the children…it can really make a difference and it’s always so much more inviting to come back to a space that is again ready for play rather than a mess. It will help you feel less overwhelmed by the chaos too!
10 Tips to keep sane working from home as an educator and a day in the life of one Mum - Mummy Musings and Mayhem
Do as much of the packing away and general tidying as you can before the final child has left in the afternoon. This is where your ‘zones’ come in handy.

Keep your house a home

If you use your house for home day care and don’t have a separate space then I suggest trying to keep your house a home as much as you can even though you have lots of toys and other child related resources that have to take up space.

You can read some of my tips for doing this in the post below….just click on the photo.

Setting up a day care service at home - strategies for keeping it your home too! Mummy Musings and Mayhem

 

Find a Programming & Paperwork Rhythm

Yes, you knew I was going to get to programming and paperwork…thought I would save this little heartache till last.

Please don’t let your programming take over your nights and weekends, a little is inevitable but organisation and a clear system of a little each day will help.

If you don’t have the time to do portfolios then don’t. I don’t. Just find other ways to display your ‘evidence’ that work for you. You are in charge of your time management not your parents, the scheme or coordinators. Yes you have obligations and paperwork that needs to be completed but are you doing what you think you need to do or what you actually have to do?

If what you are doing now is causing you to be constantly in front of the computer or pen in hand then it isn’t the right system for you. Try and combine a few of the paperwork ‘must haves’. My “What We Did Today” parent communication sheet summarises the activities and learning outcomes from the day as well as offering some space for the children’s voice, daily reflection and future planning for this group. Although I email these to parents I print one as I finish and keep them in a folder for linking to when I program. Might be next week or next month, doesn’t matter as long as I link to the date of that communication sheet. I have played around with it to make sure I can include as much as possible for the least amount of time. They take me around 15 minutes now at rest time or after the children leave.

I also take lots of photos through the day and load them into folders I keep on the computer for each child. They are ready for when I get a moment here or there to write up some observation collages or more formal running record type observations. I don’t do big learning stories or portfolios. I don’t find a need. I do what works for me and I still cover regulations and requirements. Find your own voice. I like to use the computer and take photos a lot so that’s what I do.

My newsletters always include photos of our month and voices of the children as I include some funny moments. I talk about the programming focus for the next month and why we are working towards those outcomes.

In my brief observations, my parent communication and my daily and weekly reflections I incorporate the words and vision of the EYLF document so coordinators and assessors can easily see clear connections to EYLF outcomes through my planning and the language used but parents can also understand what I am talking about! I don’t find a need to tick lots of little boxes that tell people I am incorporating the core principles of the EYLF….the people who need to see this should be skilled enough to see it from the activities planned, photos displayed and my environment and resources…not through boxes ticked and outcome numbers displayed. If they can’t then I would ask why not?

I don’t wander round with a pen and notebook in my hand to catch an observation because I need one that week…I’m too busy engaging and interacting with the children. I take a few photos as we play, store them in the child’s computer folder and come back to them when I have a few minutes at rest time or on the weekend. I don’t have a class of 30 children so I remember the special moments a few days or week later. I don’t document everything….just those moments that stand out and show me how to support that child to continue to move forward. Some weeks I might do 3, other weeks I will do none. It all comes together in the end and I always have my daily reflection/parent communication sheets to use for program linking for the fortnight if I haven’t yet completed a formal observation.

I could go on all day about this subject as I hate seeing educators burning themselves out with the paperwork involved! But for more tips and ideas about programming without stress you might like to visit the blog posts below.

Documentation strategies using the EYLF for home/family day care services . Find more at Mummy Musings and Mayhem                                     Developing a template for weekly planning in a home day care service by Mummy Musings and Mayhem

In regards to all the inevitable paperwork that comes with running your own business the only thing I can say is embrace your computer and stay on top of things by being organised. If you let it slide it will all come crashing down on your shoulders!

I use Harmony for educators because I don’t want to work out all the accounting and fees (and um, i am useless at maths frankly)…I highly recommend using some sort of accounting software or educator focused system.

I also use it for timesheets, invoices and receipts and I do these fortnightly then email out. It takes me around an hour on a weekend but it’s only once a fortnight and then I know I am ready for the fortnight ahead. I also keep tabs on what the parents have paid (as mine all do direct deposit) and write it into their sign in folders (on a form glued to folder inside cover) so it isn’t hard to keep track of when it comes time to confirm rebates and benefits with a payment advice and then write a receipt.

I have a folder with all administration forms used by my scheme ready to go with a few copies of each behind the template form. I also have folders set up on the computer with all forms so that I can quickly find and print when I need something. Saves a lot of time!

For new enquiries I always have a PDF of my parent information pack ready to email out. I also have a number of enrolment packs in folders ready for new parents as well.

Receipts for my resources purchased throughout the year are immediately scanned onto the computer and then entered into my accounting section in Harmony.

Oh no…sorry…that’s what I wished was happening ! I planned to do this but it didn’t happen and now I am spending a lot of time entering receipts from the entire year before tax time. Just wanted you to know I am definitely not a master at this paperwork thing!! My lesson has been learnt!

This has turned into another mammoth post so I hope at least some of it was helpful and gets you feeling a little less stressed…or at least knowing you are not alone out there!

Perhaps you need a laugh now after all that serious stuff …click on the picture below and tell me I’m not the only one!!!!

Are you ready to be a home educator?...a few funny things you might not have considered! By Mummy Musings and Mayhem

Oh yes…..and my number 1 tip…..Prepare to become a multitasking Queen or King!

 
 
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Filed Under: Educator Wellbeing, Tips for Educators, Tips to Save Time

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Comments

  1. Kylie says

    04/06/2014 at 12:46 pm

    You know I am just starting out and have found myself exhausted and overwhelmed. A few weeks into now and my routine is falling into place. I was crazy busy in the morning getting my eldest ready for school and my two others ready before the first child arrived but my little secret was to buy a singlet and shorts for everyday. Almost like a uniform. Cost $1 for the singles each in k-mart and now I am showered and dressed in next to know time. Thanks for sharing. Makes me feel like I am on the right track.

    Reply
  2. Tr8ce says

    17/06/2014 at 9:41 pm

    Wow, 6.30-5.00is a long day! I’m currently officially doing 8.00-5.00, though later for some older kids who’ve been with me a while. Thinking about starting earlier now that my kids are a bit older – my youngest was 2 when I started up FDC and would not have coped with me starting before 8am – he was not a morning person ๐Ÿ™‚ I’m in rural NSW and there’s a couple of other things I do in the morning – check the weather report for the day for the UV rating so I know what time I have to have sunscreen on the kids by (it changes drastically through the seasons here), check an app for bushfires near us (in the bushfire season) to see if we need to enact our bushfire plan (and if the day’s rating is catastrophic I don’t take kids and it’s treated like an absence because the firies tell us we shouldn’t be home for the day just in case) and if I hear a siren I check another app to see if there has been yet another accident in the highway nearby that will affect parents being able to drop off/pick up or us being able to do the school run. And do your girls still nap on the days they’re home? I have kids that don’t nap at all (including my youngest) so sadly I haven’t found a way to get much paperwork done during my working day, other than the communication sheet which is pretty quick.

    Reply
  3. Leah says

    17/03/2015 at 9:15 am

    It’s really interesting to have such an insight into the running of a family day care! I like the way you have set up the zones and I’m happy to learn from your set up to implement what I can at home for my busy nearly 3 year old daughter. Thanks for sharing ๐Ÿ™‚

    Reply

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Jodie
Hi, I'm Jode, Mum to 3 girls in Australia, and an early childhood educator, presenter and consultant.
I share ideas, inspiration & resources for play based, inquiry led learning
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